I.C. Lansing Pastoral Council Minutes

Immaculate Conception Catholic Church

I.C. Pastoral Council Minutes

Monday, June 22th, 2020, 7:00 PM –Church Hall  


I.​Prayer – Fr. Moser

II.​Roll call: Present:  Bill O’Connor, Marylu Baker, Stan Schwartzhoff, Erica Krause-Wagner, MattWagner,

               Fr. Moser.   Absent: Peter Berns, Pat Wagner.

III.​Minutes from the previous meeting, May 18, 2020, were approved as written.

IV.​Old Business

1. Fr. Moser’s reassignment
i. Parish recognition: Plan & details – Marylu Baker reviewed plans for Fr.’s ‘thank you’ event on Sunday, July 12, 2-4pm at Wexford, outdoors (weather permitting) under a tent. Her attendance projection was 150-200. She said she had spoken to “the other councils” about chipping in to fund the costs of the event which, based on the total head-count of the four parish pastoral councils, she estimated at $7.00/per council member.  When a motion was called to support this funding plan the motion-call was talked down as unnecessary because Marylu would deal with the pastoral council members individually, not as a pastoral council, to collect the reimbursement. This understanding was agreed to by the attendees and no motion was called.


ii. Pastoral Council Support during transition. Fr. Moser didn’t confirm any planned meetings with Fr. Smith & the Pastoral Councils. It was left as an ad hoc opportunity. Marylu Baker offered to contact Fr. Smith to personally invite him to Fr. Moser’s ‘thank you’ event on 07/12. That will be an opportunity for council members and parishioners to introduce themselves.


2. Pastoral Council Nominations & Elections
i. Nominations & Elections were not held this year because of the suspended assembly at Mass during May when nominations and elections are normally held. Fr. Moser had not been able to confirm any parishioner appointees as of this meeting. Suggestions were offered by council members. Fr. will reach out to some of the suggested candidates and maybe others to try to recruit 1-2 additional council members for a one year commitment. Fr. reviewed the current chairpersons of the standing committees. All will remain as currently active. Marylu Baker accepted the chairmanship of the Parish Life committee,replacing outgoing chair Erica Krause-Wagner. Marylu agreed to also continue as chair of the Social Justice committee. Pastoral Council officers were nominated and elected by voice vote for a one-year term: Bill O’Connor, Chair, Stan Schwartzhoff, Vice Chair. Both accepted. Matt Wagner offered to prepare meeting minutes beginning with the new term, 07/01/’20.


         3.   Building & Grounds:

​             i.​Kitchen Fan: professional cleaning: contacts.  Stan contacted Dubuque Fire Equipment,

                               Inc. They checked the fan and said there was not significant build-up. They

recommended a simple cleaning using a local service.  Stan is working to locate someonelocally.

ii. Church roof leak: east wall, just south of side door.et al. Rask Roofers has been in

contact with Fr. Moser and may even have been to the church for a preliminary inspection. The identified problems to date are the original leak on the northeast roof and new concerns with shingles blowing off the roof and possible leaks on the southeast section. The southeast section was repaired by Rask about two years ago. Fr. Moser is following-up with Rask to get this work estimated and initiated.     


V. Old Business:  It was decided to keep these agenda items On Hold and to review with Fr. Smith.
1. Funeral Directors: HFB brochure on funeral planning, liturgy, guidelines, stipends.
2. Chapel Video Screening (+closed caption.)
3. Update HFB website: P.C. Minutes, P.C. Roster, other.
4. Monthly Coffee & Donuts – restart – TBD re COVID guidelines.


VI. New Business:
1. Bi-monthly P.C. meetings: The need for fewer meetings was discussed. The prevailing opinion seemed to be that monthly meetings should be planned and scheduled for the 4th Monday of every month. Prior to the meeting date the council will be polled to see if there is consensus that the prepared agenda doesn’t require a meeting and the agenda issues can be rolled over to the following month without problems. A motion can also be made at the conclusion of a regular meeting that there is no need for a meeting the following month. If the motion is passed the following month’s meeting will be cancelled and the next meeting scheduled two months hence. This plan was characterized as a ‘flexible meeting model.’
2. HFB Parish organization models: Linked vs. Cluster It was decided that this, too, will be left for discussion and action at Fr. Smith’s discretion.
3. Church Lights: Flickering bulbs on west side of church front and back, in some fixtures. This issue was raised again at this meeting. It has been dealt with previously but the problem has recurred. Suggestions offered: evaluate the bulbs being used –LED vs. incandescent; check wiring of specific fixtures with flickering bulbs; check all church wiring. Stan will mention this discussion to Peter Berns for his opinion. Possible contact of Maus Electric, New Albin for an evaluation and estimate.


VII. Reports:
1. Spiritual / Administrative: Fr. Moser
2. Faith Formation Commission: Gertie Monat  
a. Youth Ministry: Mandy O’Neill – update.
b. FFC Director: Barb Winters Kelly – update
3. Social Justice: Marylu Baker            
4. Parish Life: Erica Krause-Wagner [New chair: Marylu Baker]  
5. Stewardship: Pat Wagner
6. Buildings & Grounds: Peter Berns
7. Finance Council:  Bill O’Connor   A repeat of the report from the 05/18/’20 PC meeting was provided with updated Walgreen’s values. No finance committee meeting since 05/08/’20. Fr. Moser provided a verbal I/E report through 05/31. Income (except for Offertory Collection income) was slightly ahead of projections; expenses remained below projections; there was an operating surplus of around $24,000 prior to payroll and other month end expenses.
8. Liturgy: Matt Wagner
9. Deanery Council:  Stan Schwartzhoff



VIII. Church Matters: Brief discussion about the role of Church in our lives and our parish community: relevance, issues, attitudes, engagement, action. How can the pastoral council spark vitality & relevance for Church in our parish community?
1. Casey Cole, OFM video clip: Rolled over again. Some had difficulty opening this attachment. Next meeting play the clip on iPad.

        IX.​       Adjournment:  Meeting adjourned at 7:50pm  

Next PC Meeting:  07/20/’20. Proposed one time change to 3rd Monday. Change to 3rd Monday was    accepted for this meeting only. 





Click here for I.C. Pastoral Council Minutes from April 27, 2020.


Click here for I.C. Pastoral Council Minutes from September 23, 2019


Immaculate Conception Catholic Church

I.C. Pastoral Council Minutes

Monday, August 26th, 2019, 7:00 PM Church Hall 

  1. Prayer
  2. Roll call: Present:  Bill O’Connor, Peter Berns, Erica Krause-Wagner, Marylu Baker, Stan Schwartzhoff, Pat Wager

Absent: Father John Moser, Matt Wager

  • Minutes from the Previous meeting approved July 22nd 2019.

We will begin giving a report after mass to notify the parish what is going on once per month.

  1. Reports:
  2. Spiritual/Administrative: Father was not present for report.
  3. Faith formation: Report read by Bill O'Connor from Dan Mattson. (copy available)
  4. Social justice: Discussion if layettes are going to continue? There are 2 parishioners at Immaculate Conception parish that have been very involved in the creation of layettes. These 2 parishioners may continue or may not continue on the social justice committee, however even without continuation on the committee layettes may still be provided.
  5. Parish life: Suggestion was made by Marylu to pass out Raffle tickets in a different manner,she also suggested having a game with a monetary prize at fall festival, this must be approved by father.
  6. Stewardship: Pat will contact Rita Heim regarding some questions. (regretfully, writer did not document the content of the questions.)
  7. Buildings and Grounds: Peter spoke with Don , working on the exhaust fan in the church kitchen, that is felt it should remain open, the fan needs cleaning.

The glass door going out of the religious education building needs a commercialized door. Bill spoke with Lansing Housing, they state they cannot fix the door, Vantage Architect is going to be contacted, Decorah Doors cannot fix the door either.

Stan brought to our attention the extra outlets that may be necessary in the carry out room. The breakers are tripping often.

  • Finance council: Bill gave report . See Bill for specifics and or attachment . Bill stated that financials need to be completed on a more timely fashion. Question was posed who completes them.It was noted that salary costs and occupancy costs were higher this year period the budget was mailed. Capital campaign was discussed briefly , nothing more completed with the capital campaign.
  • Liturgy: discussion about coordinating gift bearers, father will talk with Judy Steiber to get this scheduled possibly, we would like to see the server and greeter schedules on line.
  • Deanery council: nothing to report

Old business:

  • Youth ministry :Mandy O'Neill will continue for the year, continued fund raising for NCYC , one of the first gatherings for those already confirmed will occur on September 11th 2019 at 6:30 in the parish Hall. Potluck and games after. Will discuss further opportunities for youth ministry and involvement at that gathering.
  • 2019 parish goals: outreach to grieving and homebound directed by the social justice committee, appears to still be in the planning phase.
  • Faith Formation director: new hire timer father is continuing to seek out a strong candidate .
  • Monthly report to perish of pastoral council's deliberations and decisions planned . First report scheduled this weekend. Agendas and Minutes will be posted on the church bulletin boards for all parishioners to see.
  • Fall Festival planning: Marylou spoke on some of her new ideas for this year's fall festival earlier in the meeting recap occurred at this time.
  • Really old business:
  • Funeral directors Holy Family of the Bluffs brochure on funeral planning, liturgy, guidelines and suggested stipends.
  • Chapel video screening: no discussion
  • Donuts and coffee after mass: idea liked by some , not by all


  • New business:
  1. Scheduling: Judy Stieber may be taking on the Responsibility of scheduling younger families and young children as gift bearers

It was discussed that greeters schedules be completed farther out than one month similar to other liturgical ministers schedules , it would help in finding substitutes if necessary.

  1. Glass repair: the courtyard door has already been discussed earlier in the minutes.
  • Church matters: very brief discussion about the role of Immaculate Conception parish in our lives and in our parish community, the relevance, issues, attitudes, engagement and action. How can the pastoral council spark vitality and relevance for church in our parish community? Not really addressed on August 26 2019.
  1. Adjournment: meeting adjourned at 8:15 PM , next meeting scheduled for September 23rd 2019.


Click HERE to view I.C. Lansing Pastoral Council Minutes April 29, 2019.


Click HERE to view I.C. Lansing Pastoral Council Minutes March 25, 2019.


 Click HERE to see the  I.C. Lansing Pastoral Council Minutes January 28, 2019.