Holy Family of the Bluffs

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

July 30, 2020

Meeting opened with a prayer by Father Smith

Tom Diggins called the meeting to order at 7:03 p.m.

Roll Call

Present:  Father Smith, Tom Diggins, Charlie Berns Jr, Peggy Berns (secretary), Mary Ann Kelly, Steve Karabatsos, and Donna Saddler (ex officio)

Absent: Paul Wagner, Nita Grangaard

Guests:  None

Priest Comments

Father would like to see other agenda items besides building and grounds be a priority.  Our mission should be the people.  We need to ask “bigger” questions have a “bigger” mission.  Broadly speaking about “people” – how do we reach out to them?  How are we serving the Kingdom of God?  Father is planting the seeds for the council to expand on these thoughts and ideas.

Minutes

Minutes from June 25^th meeting were reviewed.  Motion to approve by Mary Ann and second by Donna, motion passed; minutes approved.

Reports

1. Building & Grounds                                      Tom Diggins/Charlie Berns Jr

• Waiting for Leland Moore to complete ramp repairs. Tom may check with other contractors in the area.
• Church washing is complete.
• Lawn Mower Shed; Down payment has been paid by Tom & wants it to be his contribution toward the shed.
• Basement ceiling, wall and floor cleaning needed. Need chimneys to be removed or capped.  Charlie contacted Brink’s. 
• Faucet in sacristy needs to be cleaned – short-term fix has been completed.

1. Faith Formation Commission Father Smith/Sheila Diggins

• Father and Barb Winters-Kelly will be meeting 7/31/2020.
• Youth Faith Formation will not start until October or until safe. Look for further information in the bulletin, on the website or will be announced at mass.
• Father plans to be actively involved with the Faith Formation program.
• Father met with Mandy O’Neill this afternoon, July 30^th; he has challenged her to bigger vision.

1. Finance Paul Wagner/Peggy Berns

• 2019-2020 income and expenses reviewed, and 2020-2021 Budget presented to finalize the annual report to Dubuque.
• June financial report reviewed by committee.
• Motion to approve reports by Steve, second by Charlie; motion passed to approve financial reports.
• • Saturday, October 10th after mass.
    1. Liturgy Mary Ann Kelly
    • Hosted meet-n-greet w/Father Smith Tuesday, July 14^th.
    • After meet-n-greet discussed a few outreach ideas with Father
    • Father will be ordering smaller hosts to use during mass for presentation to congregation.
    • Joint pastoral council meeting to be held soon – no date set.
    1. Parish Life Nita Grangaard
    • No Report
    1. Social Justice Steve & Sandy Karabatsos w/Wilma Brazell
    • Have not had meeting since February due to pandemic.
    • Looking into creating a guidebook/brochure for all 4 parishes.
    1. Stewardship Charlie Berns Jr. w/Patti Hastings
    • Looking for parish member(s) to write about “what does being a steward mean to me”.
    • Committee is seeking a member of St. Joseph to be on the Stewardship Committee.
    • Next meeting August 7^th.
    1. Pastoral Father Smith
    • Father asked group - What should we be doing? Who’s in need? Are there places that need to be filled?
    1. Rosary Society Donna Saddler
    • Reviewed 2^nd quarter report.

    New Business

    • What does outreach look like in Harpers Ferry?
    • Non-attending parishioners – What can we do for them?
    • Outdoor Mass

    Next Meeting

  Motion to adjourn meeting 8:30 p.m.  Tom Diggins closed with a prayer.

  Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

May 7, 2020

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 7:04 pm via zoom

Roll Call

Present:  Father Moser, Tom Diggins, Charlie Berns Jr, Peggy Berns (secretary), Nita Grangaard, Mary Ann Kelly, Steve Karabatsos, and Donna Saddler (ex officio)

Excused: Paul Wagner; joined at end of meeting

Guests:  Arla Wagner

Minutes

Minutes from March 14^th meeting were reviewed.  Motion to approve by Steve and second by Nita, motion passed; minutes approved.

Reports

1. Building & Grounds                                      Tom Diggins/Charlie Berns Jr

• Waiting for Leland Moore to complete ramp repairs. Tom will talk to Pat Cota to see if he has heard anything.
• Motion to approve the quote of $2,485 from Brink’s Painting to be paid by the Rosary Society by Steve and 2^nd by Charlie; motion passed.
• Mower had been serviced by Mark Berns; oil & filters were donated by Bodensteiner Imp. Tom Ede has agreed to mow for 2020 season.  Suggestion to purchase or build a shed for mower.  Tom will obtain some prices.
• Dan Schulte has approached the parish to see if they wanted to purchase the cemetery’s mower.
• Light fixture above Faith Formation entrance needs to be replaced.
• Dehumidifiers are working.
• Faucet in sacristy needs to be cleaned – lime build up.

1. Faith Formation Commission Father Moser/Sheila Diggins

• Senior mass for May 17^th has been cancelled.
• Mandy created and posted a slideshow of the graduating members on Holy Family of the Bluffs website.
• Barb Winters-Kelly will be the Faith Formation Leader with Mandy O’Neill remaining as the Youth Faith Formation & Confirmation Leader.

1. Finance Paul Wagner/Peggy Berns

• April financial report reviewed by committee. Motion to approve by Donna, second by Steve; motion passed to approve financial report.

1. Liturgy Mary Ann Kelly

• No Report

1. Parish Life Nita Grangaard

• No Report

1. Social Justice Steve & Sandy Karabatsos w/Wilma Brazell

• No Report

1. Stewardship Charlie Berns Jr. w/Patti Hastings

• No Report

1. Pastoral Father Moser

• Met w/Deacon Sean Smith who will be our new priest
• Group consisting of all four parishes to disinfect handles & pews
• 2020-2021 Budget
• Been packing in preparation of move July 14th

1. Rosary Society Donna Saddler

• Summerfest has been cancelled

New Business

• Parish elections are cancelled. Those whose terms are up can stay on one more year.  Tom Diggins and Charlie Berns Jr has agreed to serve one more year.
• 2021 election – need to elect two people for a two-year term and two people for three-year terms
• Steve Karabatsos will be making a restricted donation to purchase a trimmer for the church.

Next Meeting

• Thursday, June 25th at 7:30 p.m.

Motion to adjourn meeting 7:53 p.m.  Father closed with a prayer.

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

March 14, 2020

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 5:05 pm

Roll Call

Present:  Father Moser, Tom Diggins, Charlie Berns Jr, Peggy Berns (secretary), and Steve Karabatsos

Excused: Nita Grangaard, Mary Ann Kelly, Donna Saddler (ex officio) and Paul Wagner

Guests:  None

Minutes

Minutes from January 11^th meeting were reviewed.  Motion to approve by Steve and second by Charlie, motion passed; minutes approved.

Corona Virus

            Decision to continue to have masses as usual until directed differently.

Reports

1. Building & Grounds                                      Tom Diggins/Charlie Berns Jr

• Waiting for Leland Moore to complete ramp repairs.
• Belfry cleaning has been completed by Steve.
• Furnace repairs completed by Kurth Plumbing & Heating; billing $518.13.
• Charlie got an estimate of $2,485 from Brink’s Painting; $1,800 from J&J Powerwashing out of Monona to wash church siding. J & J estimate doesn’t include lift rental.
• Mower servicing – Charlie will line it up.
• Light fixture above Faith Formation entrance needs to be replaced.
• Dehumidifiers need to be started in the basement.
• Basement wall and floor need to be cleaned; room where pipe comes from roof in closet.
• Faucet in sacristy needs to be replaced.

1. Faith Formation Commission Father Moser/Sheila Diggins

• Next meeting in April
• Father is reaching out for leader, would like a part-time leader at least.
• Last class for St. Ann – St. Joseph is May 6^th
• Extra mass for St. Ann – St. Joseph to accommodate graduation mass on May 17^th.

1. Finance Paul Wagner/Peggy Berns

• February financial report reviewed by committee. Motion to approve by Steve, second by Charlie; motion passed to approve financial report.

1. Liturgy Mary Ann Kelly

• Holy Thursday – Seder meal at 5 pm with mass at 7 pm.
• Easter mass will be Easter morning.

1. Parish Life Nita Grangaard

• Summerfest is scheduled for July 19^th.

1. Social Justice Steve & Sandy Karabatsos w/Wilma Brazell

• Working on booklet with all four-parish history.
• Christmas cards were sent to shut-ins and residents of nursing homes.
• Act of Kindness recipients have been chosen for the next four months.

1. Stewardship Charlie Berns Jr. w/Patti Hastings

• Family stewardship for bulletin inserts is well received.

1. Pastoral Father Moser

• Father’s trip to Mexico City was enjoyable.
• Future pastoral minister/associate plans to teach 1 more year; plan to keep position open for him.

1. Rosary Society Donna Saddler

• No report

New Business

• New candidates sought for pastoral council; Tom & Charlie’s 2^nd term expires.

Next Meeting

• Thursday, May 7^th at 7:00 p.m.

Motion to adjourn meeting by Steve; 2^nd by Charlie 5:35 p.m.  Father closed with a prayer.

Peggy Berns, Secretary

Click HERE to view St. Ann-St. Joseph Pastoral Council Minutes from January 11, 2020.

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

October 10, 2019

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 7:08 pm

Roll Call

Present:  Father Moser, Tom Diggins, Charlie Berns Jr, Peggy Berns (secretary), and Donna Saddler (ex officio)

Excused: Nita Grangaard, Mary Ann Kelly, Steve Karabatsos, and Paul Wagner

Guests:  None

Minutes

Minutes from August 8^th meeting were reviewed.  Request to add “motion passed” to Weighner tuition assistance request.  Motion to approve with change by Donna and second by Charlie, motion passed; minutes approved.

Reports

1. Building & Grounds                                      Tom Diggins/Charlie Berns Jr

• Leland Moore is looking for a new product. Indicated that he’ll get to this yet this fall.
• Tom hasn’t picked up a radon test kit from courthouse yet.
• Belfry cleaning hasn’t been done yet; Steve & Charlie looked at it & thought it could be done personally.
• Father has signed the LP contracts.
• Thank you notes were published in bulletin – Joe Mohn & Pat Cota
• Tom will contact Dan Schulte to inspect furnaces.
• Old chimney pipes in furnace room & closet need to be closed off or removed. Ask Dan Schulte to see what he thinks.
• Charlie got an estimate of $1,800 from J&J Powerwashing out of Monona to wash church siding. This estimate doesn’t include lift rental.

1. Faith Formation Commission Father Moser/Sheila Diggins

• Still looking for staff replacement to fill Faith Formation Leader position.
• Brigid Cota is on-site coordinator for Harpers Ferry and Denise Mauss is the on-site coordinator for Lansing

1. Finance Paul Wagner/Peggy Berns

• September financial report reviewed by committee. Motion to approve by Tom, second by Charlie; motion passed to approve financial report.

1. Liturgy Mary Ann Kelly

• Next meeting October 24^th

1. Parish Life Nita Grangaard

• No Report

1. Social Justice Steve & Sandy Karabatsos w/Wilma Brazell

• Next meeting November 7^th at 3 pm to finalize Act of Kindness recipients for next 2 months.
• Good response to August’s Act of Kindness for traveling expenses-Pat Wagner.
• 2^nd week of October – Act of Kindness for Iowa Right to Life
• Father will be speaking to Social Justice Committee about not collecting for mittens for kids as this is included w/Catholic Foresters. Disbursed excess mittens & caps to area schools.

1. Stewardship Charlie Berns Jr. w/Patti Hastings

• Looking for another family for bulletin “stewardship” inserts.
• Working on bulletin sayings.

1. Pastoral Father Moser

• Retreat @ St. Anthony’s in Marathon, Wisconsin
• Haven’t heard much feedback about new mass schedule.

1. Rosary Society Donna Saddler

• Reviewed quarterly report
• Envelope fundraiser brought in more funds than what the rummage sale would have raised if it was held.

New Business

• Tom will check with Great River Lawn Care to verify they will handle our snow removal for the season.
• Who will mow in 2020
• Lawn mower maintenance
• Furnace Maintenance

Next Meeting

• Saturday, January 11^th after 4pm mass.

Meeting adjourned at 8:00 p.m. with a prayer

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

August 8, 2019

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 7:05 pm

Roll Call

Present:  Father Moser, Tom Diggins, Mary Ann Kelly, Charlie Berns Jr, Steve Karabatsos, Peggy Berns (secretary), Donna Saddler (ex officio) and Paul Wagner

Excused: Nita Grangaard

Guests:  None

Minutes

Minutes from June 5^th meeting were reviewed.  Motion to accept with change to Stevenson Tree Care of “not to proceed with tree treatment instead of not to proceed with tree removal” by Mary Ann, second by Donna, motion passed; minutes approved.

Reports

1. Building & Grounds                                      Tom Diggins/Charlie Berns Jr

• Leland Moore has been contacted to complete minor repairs and re-paint; to be completed this fall.
• Tom feels we have basement moisture issue fixed; could have been a snow melt issue.
• Tree limb removal was completed by Steve and Charlie.
• Pat Cot and Joe Mohn replaced ceiling tiles that appeared to have mold. Tom discussed the 2^nd air quality test from last year that indicated a slightly elevated test.  Opening in the wall was reviewed by Pat Cota who didn’t see any mold growth within the wall. 
• New dehumidifier has been purchased; both humidifiers have been replaced in the basement and have been set to maintain a 50-55% humidity level.
• New lawn mower has been purchased by the Rosary Society. Stored at the cemetery.
• Father suggested we have a radon test completed. Pickup test at the courthouse.

1. Faith Formation Commission Father Moser/Sheila Diggins

• Still looking for staff replacement to fill Faith Formation Leader position. Opening has been added to the website and bulletin.  Father will temporarily fill this position.
• Catechist opening has been filled.
• Brooke Weighner called Tom asking for tuition assistance of $2,000. Motion to approve by Steve; 2^nd by Charlie.

1. Finance Paul Wagner/Peggy Berns

• Annual financial report with 2019-2020 projects reviewed by committee. Motion to approve by Charlie, second by Steve Karabatsos.

1. Liturgy Mary Ann Kelly

• At August 8^th meeting, discussed that we have had a couple of funerals, served around 300 meals at Summerfest with some parishioners working double shifts, hosted Memorial Day mass, Patti Hastings is writing the Prayer of the Faithful, and that we are looking to purchase a table for funerals that the deceased has been cremated. Father would like a nice cloth for the table cover.

1. Parish Life Nita Grangaard

• No Report

1. Social Justice Steve & Sandy Karabatsos w/Wilma Brazell

• Next meeting August 22 at 3 pm
• Thank you read from our June Act of Kindness recipient – LIFT Food Shelf (Lansing)
• August Act of Kindness will be for traveling expenses for Pat Wagner.

1. Stewardship Charlie Berns Jr. w/Patti Hastings

• Bulletin inserts “What the Church Means to Me” – Daniel Gruman agreed to complete a statement.

1. Pastoral Father Moser

• Joint pastoral council meeting to be held in Wexford on September 9^th.
• Luster family reunion joined us at mass; had assisted by being lectures at mass.

1. Rosary Society Donna Saddler

• Reviewed annual financial report and current quarters report.
• Review Summerfest report.

New Business

• Thank you needed sent to Joe and Pat for their donated time & labor.
• Cleaning needed for the church belfry.
• Heating fuel usage and cost. Need to check prices.
• Looking for church representative for Harpers Heritage Society.

Next Meeting

• Thursday, October 10^th at 7p.m.

Meeting adjourned at 8:10 p.m. with a prayer

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

June 5, 2019

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 7:00 pm

Roll Call

Present:  Father Moser, Tom Diggins, Mary Ann Kelly, Charlie Berns Jr, Steve Karabatsos, Peggy Berns (secretary) and Paul Wagner

Excused: Nita Grangaard and Donna Saddler (ex officio)

Guests:  Jane Hasek & Sheila Diggins

Minutes

Minutes from April 2^nd meeting were reviewed.  Motion to accept by Mary Ann, second by Steve, motion passed; minutes approved.

Guest Requests

Harpers Ferry Historical Society Request by Jane Hasek & Sheila Diggins; would like to build building for displaying area historical information and be a reference/research spot for family trees.  Looking for church historical information to be displayed (Wexford, Cherry Mound has shown interest).  Main purpose is that this group is looking for a person to represent St. Ann-St. Joseph Church on this committee.

Council Assignments

            Chair                           Tom Diggins

            Vice-Chair                   Steve Karabatsos

            Secretary                     Peggy Berns

            Building & Grounds   Tom Diggins/Charlie Berns Jr

            Finance                        Paul Wagner/Peggy Berns

            Parish Life                  Nita Grangaard

            Social Justice              Steve/Sandy Karabatsos & Wilma Brazell

            Stewardship                Charlie Berns Jr & Patti Hastings

            Liturgy                                    Mary Ann Kelly

Reports

1. Building & Grounds                                      Tom Diggins/Charlie Berns Jr

• Back entrance ramp repair completed; need Leland Moore to complete minor repairs and re-paint.
• Tom will call Pat about contacting Leland (Lee) Moore regarding the completion of minor ramp repairs & re-paint to the back entrance ramp.
• Tom spoke w/Chad Kelly who indicated that snow buildup was a factor with the water issue in the basement. Suggested cement be sealed plus add addition cement for rain drainage.  Look for an estimate from Chad.
• Stevenson Tree Care suggested another 2 year treatment at $796.08 for three trees. Motion not to proceed w/tree removal by Charlie, second by Mary Ann.
• Tree limb removal has been completed by Steve Manning and Charlie Berns Jr. (lower limbs of trees surround the church.)
• New lawn mower has been purchased by the Rosary Society.

1. Faith Formation Commission Father Moser/Sheila Diggins

• Looking for staff replacement to fill Faith Formation Leader/Catechist

1. Finance Paul Wagner/Peggy Berns

• May financial report reviewed by committee. Motion to approve by Charlie, second by Steve Karabatsos.
• Reviewed preliminary year-to-date income & expenses

1. Liturgy Mary Ann Kelly

• At May 9^th meeting the following were discussed:
  • Ann – St. Joseph fundraiser
  • Washing of the Feet
  • Youth filling in as mass servers at St. Ann – St. Joseph from other parishes
  • The need for St. Ann – St. Joseph to get a bigger Advent Wreath. Cherry Mound has agreed to lend theirs.

1. Parish Life Nita Grangaard

• No Report

1. Social Justice Steve & Sandy Karabatsos w/Wilma Brazell

• Looking for ways to reach out to the homebound, those just out of the hospital, etc. Such as neighbor helping neighbor with meals, sending get well or thinking of you cards.
• May Act of Kindness – Catholic Youth Camp
• June Act of Kindness – LIFT Food Shelf (Lansing)

1. Stewardship Charlie Berns Jr. w/Patti Hastings

• Bulletin inserts; looking for volunteers to give statement of “What the Church Means to Me” – adult or youth members.

1. Pastoral Father Moser

• Progression toward adding Pat Wagner as Pastoral Associate is on hold.
• Mass schedule has been a constant battle.

1. Rosary Society Donna Saddler

• No Report

New Business

• Paul Wagner’s work schedule doesn’t allow him to be off work at 7 pm very often. Other meeting times those works for him are Saturday afternoon or Sunday evenings.

Next Meeting

• Thursday, August 8^th at 7p.m.

Meeting adjourned at 8:30 p.m. with a prayer

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

April 2, 2019

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 7:00 pm

Roll Call

Present:  Father Moser, Tom Diggins, Mary Ann Kelly, Peggy Berns (secretary) and Donna Saddler (ex officio)

Excused: Nita Grangaard, Steve Manning, Charlie Berns Jr, and Pat Cota

Guests:  Steve and Bonnie Cunningham

Minutes

Minutes from the January 10^th meeting were reviewed.  Approved by consensus.

Guest Requests

Steve and Bonnie Cunningham are managers of Harpers Ferry Farmers Market and ask if they can use the church’s parking lot and hall (during inclement weather) Friday evenings between May 24^th and September 27^th.  Church requests copy of liability insurance; copy to be provided to Father.  Sue Saddler keeps hall open Friday evenings for use of restrooms.

Reports

1. Building & Grounds                                      Pat Cota/Tom Diggins

• Back entrance ramp repair completed; need Leland Moore to complete minor repairs and re-paint.
• Furnace repairs completed by Dan Schulte; asked that we call to inspect furnace before winter season; parts & labor donated by Dan Schulte.
• Down spouts put back on the West side of the building after the winter season. Pat Cota noticed moisture in basement a week ago. Set up couple of fans to dry out area.  Tom noticed an ice buildup on the kitchen roof this winter.
  • Still need to remove unused pipe that comes out of the roof.
  • Mary Ann will talk to Chad Kelly about digging in down spouts for underground installation. If he doesn’t do this he may be able to suggest who does.  She will report back to Tom and Pat.
• Tom will call Stevenson Tree Care to see if ash borer treatment worked or if the trees need to be removed. May need another 2 year treatment.
• Tree limb removal still needs to be completed. Remind Charlie & Steve to look at this.

1. Faith Formation Commission Father Moser/Sheila Diggins

• Joint commission meeting last month regarding youth ministry; both commission had an opportunity to give input for evaluation.

1. Finance Steve Manning/Peggy Berns

• March financial report reviewed by committee. Approved by consensus.
• Basement costs and donation reviewed. Donations, rosary society transfer and an end-of-year unrestricted donation totaled $8,715.00; repairs totaled $8,433.39.
• Father requesting year-to-date income & expense for next fiscal year budgeting purposes.

1. Liturgy Mary Ann Kelly

• Stations of the Cross thru the eyes of Mary
• Lenten decorations purchased by Rosary Society
• St Ann – St. Joseph will host Easter Vigil April 20^th at 8:00 pm
• Mattson and Conway families were servers for parish

1. Parish Life Nita Grangaard

• No Report

1. Social Justice Tom Diggins (Father)

• No Report

1. Stewardship Charlie Berns Jr.

• Lenten bulletin inserts
• Next meeting April 5^th

1. Pastoral Father Moser

• Easter flower envelopes to be put out asking for donations
• Mass schedules for April-October in church entrance
• Thank you notes from January and February Act of Kindness read; A Place of Grace (Catholic Worker House) and Catholic Charities out of Dubuque
• Held Stations of the Cross for youth March 24^th
• Working on a proposed letter to area funeral homes
• Joint Pastoral Council meeting Monday, April 8^th in Lansing at 7 pm

1. Rosary Society Donna Saddler

• Reviewed quarterly report

New Business

• Parish and Faith Formation nominations weekend of April 27^th with elections weekend of May 18^th
• Council member terms expire 2019 are Pat Cota and Steve Manning (both on 2^nd term)

Next Meeting

• Wednesday, June 5^th at 7p.m.

Meeting adjourned at 8:10 p.m. with a prayer 

Peggy Berns, Secretary

St. Ann-St. Joseph Church

Pastoral Council Meeting Minutes

January 10, 2019

Meeting opened with a prayer by Father Moser

Father Moser called the meeting to order at 7:00pm

Roll Call

            Present: Father Moser, Mary Ann Kelly, Steve Manning, Charlie Berns, Jr., Peggy Berns (secretary) and Donna Saddler (ex officio)

            Excused: Nita Grangaard, Tom Diggins, and Pat Cota

            Guests: None

Minutes

            Minutes from the October 16^th meeting were reviewed along with minutes from November 14^th and December 10^th special meetings. Motion to accept minutes by Mary Ann, second by Charlie, motion passed; minutes approved

Reports

1. Building & Grounds Pat Cota/Tom Diggins (Father)

• There are a couple locks that need to be looked at. Dining hall door
• Lighting at ambo – try LED bulbs. Charlie to look into.
• Mold & air quality testing update needed from Tom. Peggy will email Tom.
• Per verbal discussion with Tom the air testing company indicated the result form the 2^nd testing does not warrant re-cleaning by Service Master. Tom stated basement air quality should be re-tested in the spring.

1. Faith Formation Commission Father Moser/Sheila Diggins

• No report

1. Finance Steve Manning/Peggy Berns

• December financial report along with July-December income and expenses reviewed by committee. Motion to accept by Donna; seconded by Mary Ann; Approved
• 2017 Contribution Sheets along with a letter requesting donations towards the basement repairs to be handed out at weekend Mass; remaining to be mailed.
• Rosary Society will transfer $2,500 toward basement. Will transfer more depending on donation response from parishioners.

1. Liturgy Mary Ann Kelly

• At January 10^th meeting discussed the need for more servers and liturgical ministers. Donna will speak with Dan Conway family; S. Karabatsos will be a server if needed.
• Help with Christmas decorations was well received.
• Birthday parties for Father Moser planned
• January 26^th after Wexford 5:30pm Mass w/card party and meal
• January 27^th after Lansing 10:00am Mass w/meal
• Next meeting: March 14^th

1. Parish Life Nita Grangaard

• No report

1. Social Justice

• Catholic Forester donation bags and adopt a family for Christmas had a good response
• January Act of Kindness – Catholic Worker House, La Crosse Wisconsin

1. Stewardship Charlie Berns, Jr.

• Met January 4^th ; Brother Steward insert in bulletin twice a month
• Next meeting February 1^st

1. Pastoral Father Moser

• National Catholic Youth Conference (NCYC) held November 21^st-24^th – Holy Family of the Bluffs has 13 youth and 4 chaperones signed up to attend. Will have a youth speaking at weekend Mass. Selling tickets for January 31^st soup/sandwich fundraiser.
• Joint Pastoral Council Meeting January 14^th @ Wexford
• Anointing of the sick at Mass February 9^th and 10^th
• Youth outing to Mt. La Crosse February 10^th
• Holy Hour at St. Ann-St. Joseph February 13^th
• Confirmation Retreat in Lansing February 17^th
• Ash Wednesday Mass in St. Ann-St. Joseph March 6^th
• Holy Thursday Mass; may have 2 Masses. Seder meal Harpers turn – Donna to visit w/Father, Rosary Society, confirmation class & Brigid Cota

1. Rosary Society Donna Saddler

• Reviewed quarterly report
• Letter from Helping Services on National Mentoring Month. Donna to pass letter on to Wilma Brazell or Tom Diggins

New Business

• Tree limb removal before 2019 mowing season

Next Meeting

• Tuesday, April 2^nd at 7p.m.

Meeting adjourned at 8:00 p.m. with a prayer

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Special Pastoral Council Meeting Minutes

December 10, 2018

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 7:00 pm

Roll Call

Present:  Tom Diggins, Father Moser, Mary Ann Kelly, Pat Cota, Nita Grangaard, Steve Manning and Peggy Berns (secretary)

Excused: Charlie Berns Jr., Donna Saddler (ex officio)

Guests:  None

Reports

1. Mold Remediation                                         Tom Diggins

• Service Master completed cleaning 1 ½ weeks ago with air quality retested. Test results
  • North before cleaning 4560 (slightly high) to 40 after
  • South before cleaning 1600 (slightly high) to 400 after
  • Middle before cleaning 1900 (slightly high) to 2100 after

Suggestion of air quality tester was to cut flood height on drywall and clean the studs and window sills.  Council questions:  What do we do now? Who will do the work? Who will pay?

Costs so far:

Service Master $6,783.39

1^st Air Quality Test $975.00

2^nd Air Quality Test $675.00

Further discussion:  Service Master cut a portion of sheetrock per instructions of air quality testing person and create negative air flow during cleaning.  In conversation, it was discovered that the 2^nd air quality test was completed with contamination plastic hanging in the middle portion of the basement.  Tom took plastic down after testing and stored it in the storage room.  Tom will contact Service Master & air quality testing personnel to come back at no charge.  Pat will seal off contaminated room Tuesday.

Meeting adjourned at 7:42 p.m. with a prayer

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Special Pastoral Council Meeting Minutes

November 14, 2018

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 7:00 pm

Roll Call

Present:  Tom Diggins, Father Moser, Mary Ann Kelly, Pat Cota, Charlie Berns Jr., Donna Saddler (ex officio) and Peggy Berns (secretary)

Excused: Nita Grangaard and Steve Manning

Guests:  None

Reports

1. Mold Remediation Proposal                          Tom Diggins

• Motion to contact Service Master with stipulation that air quality test are acceptable after cleaning is completed. Asked for guarantee in writing.  Motion to have Service Master complete the cleaning by Donna and seconded by Mary Ann.
• Tom will send proxy to Dubuque.
• Presentation at mass asking for donations toward mold clean-up.
• It was agreed the parish will pay $3,000.00 with the balance pay by the rosary society.

Meeting adjourned at 7:30 p.m. with a prayer 

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

October 16, 2018

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 7:00 pm

Roll Call

Present:  Tom Diggins, Father Moser, Mary Ann Kelly, Pat Cota, Steve Manning, Charlie Berns Jr., and Peggy Berns (secretary)

Excused: Nita Grangaard, and Donna Saddler (ex officio)

Guests:  None

Minutes

Minutes from the August 21^st meeting were reviewed.  Motion to accept minutes by Pat, second by Steve, motion passed

Reports

1. Building & Grounds                                      Pat Cota/Tom Diggins

• Entrance ramp – is nearly completed
• No water in basement since the eave trough was fixed.
• Re-keying doors; two doors & basement door remaining.
• Evacuation sketches are completed and hung.
• Mold & air quality testing was completed by Robert Vohl. Testing costs $975.00 that was paid by Tom and asked to be reimbursed.  Motion to reimburse Tom by Peggy seconded by Mary Ann. Test results aren’t as bad as initial assessment.  Recommends having the basement professionally cleaned and to purchase 2 more dehumidifiers and not to use fans.  Getting quotes for professional cleaning of the basement.

1. Faith Formation Commission Father Moser/Sheila Diggins

• Mandy O’Neill – See handout
• Discussed re-imbursement of Wexford’s Faith Formation participants.

1. Finance Steve Manning/Peggy Berns

• September financial report reviewed by committee. Motion to accept by Mary Ann; seconded by Charlie

1. Liturgy Mary Ann Kelly

• At September 12^th meeting discussed the need for more servers
• Volunteer appreciation weekend Nov 10^th & 11^th. Order pens to hand out.
• Next meeting: November 7^th

1. Parish Life Nita Grangaard

• No Report

1. Social Justice Tom Diggins

• No Report

1. Stewardship Charlie Berns Jr.

• Presentation by Mary Pederson held September 10th

1. Pastoral Father Moser

• Discussed cemetery report – mowing
• Insurance Assessment – need to remove wooden ladder from premises
• Harpers Ferry winter mass will be 4pm Saturdays
• Father will attend retreat Sunday – Thursday; Contact Msgr Cletus Hawes & Father Donald if needed

1. Rosary Society Donna Saddler

• Rummage sale held October 12^th & 13^th proceeds $1,264.36

New Business

• Tree limb removal before 2019 mowing season
• Dave Williams agreed to do snow removal this season

Next Meeting

• Tuesday, January 10^th at 7p.m.

Meeting adjourned at 8:04 p.m. with a prayer

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

August 21, 2018

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 7:00 pm

Roll Call

Present:  Tom Diggins, Father Moser, Mary Ann Kelly, Steve Manning, Donna Saddler (ex officio) and Peggy Berns (secretary)

Excused: Nita Grangaard, Pat Cota, and Charlie Berns Jr.

Guests:  None

Minutes

Minutes from the June 25^th and July 21^st meetings reviewed.  Motion to accept minutes by Steve, second by Mary Ann, motion passed

Reports

1. Building & Grounds                                      Pat Cota/Tom Diggins

• Entrance ramp – no update
• No water in basement as today after Pat removed drywall in closet and fixed the eve trough.
• Re-keying doors – no update
• Evacuation sketches are completed by Bernie & Daniel Gruman for the basement and main floor. A few changes to be made are to note where to go for tornado shelter, add fire extinguisher in kitchen and a few spelling changed.  Once changes are made color copies will be made then framed and hung.
• Tom will be completing the insurance evaluation from Catholic Mutual Group.

1. Faith Formation Commission Father Moser/Sheila Diggins

• Classes begin September 5^th with registration and catechist in-service on September 4^th.

1. Finance Steve Manning/Peggy Berns

• Weighner family request for tuition assistance has been worked out with St. Patrick’s school; request for $500/child - $2,000.00 total. Motion to approve by Steve and 2^nd by Donna.  Check to be payable to St. Patrick’s Catholic School.
• Ann – St. Joseph has been awarded a grant of $800 from OCP.
• July financial report reviewed by committee. Motion to accept by Steve; seconded by Donna

1. Liturgy Mary Ann Kelly

• At July 12^th meeting discussed what each parish did in the past year. Some of those events were:  Senior Mass, Summerfest, and Memorial Day Mass.
• Upcoming events in the area:
  • Wexford Fish Fry – September 21^st
  • St Pius Fall Festival and Father Bernie Grady Celebration – September 23^rd
  • Anointing of the Sick as weekend mass – September 29^th & 30^th
  • Stewardship Appreciation/Acknowledgement – weekend of November 10^th & 11^th
• Next meeting: September 12^th

1. Parish Life Nita Grangaard

• No Report

1. Social Justice Tom Diggins

• Next meeting is August 30^th

1. Stewardship Charlie Berns Jr.

• Flyer are out for September 10^th presentation by Mary Pederson
• Next meeting: August 31^st

1. Pastoral Father Moser

• Joseph Festival is Sunday, August 26^th
• Outdoor Mass will be in September at the Allamakee County Driftless Center
• Knights of Columbus will have their tootsie roll fundraiser September 1^st
• Alumni of St. George mass September 2^nd at 1:00 pm
• Deacon Vic DeSloover speaking at mass September 8^th and 9^th
• Act of Kindness collection the weekend of September 15^th and 16^th to support Marshalltown
• Braden Gavin Benefit in October
• Harpers Ferry all school reunion October 13^th

1. Rosary Society Donna Saddler

• Reviewed quarterly and annual report and financial account of Summerfest
• Rosary Society agreed to transfer $2,000 to church account.
• Rummage sale scheduled for October 12^th & 13^th

New Business

• Tom is offering to put parish events on the Harpers Ferry website.  Website address is harpersferryboostersinc.org;
  • Requested to put mass times on website

Next Meeting

• Tuesday, October 16^th at 7p.m.

Meeting adjourned at 8:12 p.m. with a prayer

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Special Pastoral Council Meeting Minutes

July 21, 2018

Tom Diggins called the meeting to order at 5:10 pm

Roll Call

Present:  Tom Diggins, Mary Ann Kelly, Pat Cota, Charlie Berns Jr., Father Moser, and Peggy Berns (secretary)

Excused: Steve Manning, Nita Grangaard, Donna Saddler (ex officio)

Guests:  None

Financial Report

Year-end financial report as of 6/30/18 and 2018-2019 budget reviewed for approval.  Motion to approve report by Charlie Berns Jr and seconded by Pat. 

New Business

• LP fuel contract discussed amount of fuel to contract.
• Weighner family is looking for parish tuition support to send their children to St. Patrick’s Catholic School.
  • It was decided to ask the Rosary Society. Tom will call Donna

Meeting adjourned at 5:25 p.m.

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

June 25, 2018

Meeting opened with a prayer by Father Moser

Tom Diggins called the meeting to order at 7:00 pm

Roll Call

Present:  Tom Diggins, Steve Manning, Nita Grangaard, Mary Ann Kelly, Pat Cota, Charlie Berns Jr., Father Moser, and Peggy Berns (secretary)

Excused: Donna Saddler (ex officio)

Guests:  None

Minutes

Minutes for the previous meeting reviewed.  Motion to accept minutes by Pat, second by Charlie, motion passed

Council Assignments

            Chair                           Tom Diggins

            Vice-Chair                   Pat Cota

            Secretary                     Peggy Berns

            Building & Grounds   Pat Cota w/help from Tom

            Finance                        Steve Manning

            Parish Life                  Nita Grangaard

            Social Justice              Tom Diggins & Wilma Brazell

            Stewardship                Charlie Berns Jr & Patti Hastings

            Liturgy                                    Mary Ann Kelly

Reports

1. Building & Grounds                                      Pat Cota/Tom Diggins

• Entrance ramp – no report from Leland
• Water in basement after recent rains. Down spouts were on.  Concerns of mold in the basement.  Pat will look at getting mold tests & will call Ron Heim on suggestions for the foundation.  Need to look at the eave troughs.
• Pat working on sending lock pictures to Decorah Mobile Glass.
• Bernie & Daniel Gruman are sketching basement dimensions for evacuation plans.

1. Faith Formation Commission Father Moser/Sheila Diggins

• There was good attendance at the catechist appreciation dinner Wednesday, May 23^rd in St. Ann – St. Joseph Church

1. Finance Steve Manning/Peggy Berns

• May report and year to date finances were reviewed by committee. Motion to accept by Mary Ann; seconded by Nita

1. Liturgy Mary Ann Kelly

• No Report

1. Parish Life Nita Grangaard

• No Report

1. Social Justice Tom Diggins

• Act of Kindness of more than $3,000 was collected for the Troendle family in May
• June collection was for the Lansing Food Shelf
• July will be for Mission Coop Appeal St. Francis Xavier
• Lunches at area restaurants will be suspended due to low turnout

1. Stewardship Charlie Berns Jr.

• Working toward September 10^th presentation by Mary Pederson

1. Pastoral Father Moser

• Msgr Cletus Hawes’ 65^th Jubilee in Wexford on July 1st

1. Rosary Society Donna Saddler

• Looking into electronic candles by Smart Light
• Summerfest scheduled for July 15^th
• Rummage sale scheduled for October 12^th & 13^th

New Business

• Dave Williams will spray weeds on church grounds for $75. Motion to approve by Charlie, seconded by Nita.
• Council Terms:
  • Mary Ann Kelly 2021
  • Nita Grangaard 2021
  • Charlie Berns Jr 2020
  • Tom Diggins 2020
  • Pat Cota 2019
  • Steve Manning 2019

Next Meeting

• Saturday, July 21^st after mass to approve the 2018-2019 budget (short meeting)
• Tuesday, August 21^st at 7p.m.

Meeting adjourned at 8:05 p.m.

Peggy Berns, Secretary

St. Ann–St. Joseph Church

Pastoral Council Meeting Minutes

May 7, 2018

Meeting opened with a prayer by Father Moser.

Tom Diggins called the meeting to order at 7:00pm.

Roll Call

Present: Tom Diggins, Steve Manning, Julie Cota, Donna Saddler (ex officio), Pat Cota,

Charlie Berns Jr., Father Moser, and Peggy Berns (secretary & treasurer)

Excused: None

Guests:  None

Minutes

Minutes for the previous meeting reviewed.  Motion to accept minutes by Steve,

second by Pat, motion passed.

Reports

Building & Grounds                               Pat Cota/Tom Diggins

+ Entrance ramp to be completed in the Spring; on Leland’s list

+ Stevenson Tree Repair indicated treatment is good yet this year; will assess trees

          next year.

+ Water in basement after recent rains has to do with down spouts on east side of

          church; will be looking into trenching in drain tiles w/pop-up release valve.

+ Pat got a quote from Decorah Mobile Glass to rekey six locks for $350.00.

          He will check on doing the same for faith formation door.  Ask about

          numbering the keys and putting “do not duplicate” on them.  Peggy will create

          a spreadsheet to document who has keys.  Will have 12 keys made.

+ Dave Cota replaced security lights in basement.

+ Tom contacted Bernie Gruman to sketch basement for evacuation plans with Daniel;

          Tom will get frames for finished sketches.

Faith Formation Commission                  Father Moser/Sheila Diggins

# Last faith formation class will be May 9.

# Catechist appreciation dinner on Wednesday, May 23 in St. Ann – St. Joseph

          Parish Hall; social hour begins 6:30pm.

# Member nominations in April; election in May – 1 member going off this year.

# Graduation Mass is May 12.

Finance Council                                     Steve Manning/Peggy Berns

Report review by committee.  Motion to accept by Julie; seconded by Charlie.

          Motion carried.

Liturgy Committee                                 Pat Cota

Father Donald Hawes 65^th Jubilee Mass on July 1 at Wexford.  Looking for tables &

          chairs – Pat is checking with HF fire department.

Parish Life                                              Julie Fossum

+ Senior Mass will be Saturday, May 12 w/reception after Mass. Seniors are

          Landon Berns and Bailey Mathis.

+ No First communicants in Harpers this year.

Social Justice Committee                        Tom Diggins

No report - next meeting is on June 14

Stewardship Committee                          Charlie Berns Jr.

No report - next meeting is on May 11

Pastoral                                                  Father Moser

# Zip (Ralph) Cota service on Saturday, May 19.

# Msgr. Cletus Hawes and Father Donald will celebrate Mass in Harpers Ferry

          on Memorial Day.

# Chicago Loyola students attend “Pilgrimage” on June 23 - 29.  Participants will

          stay at St. Pius.

# Mission Coop Appeal will be on July 7 and 8 with Father Peter Fernandes, sfx.

# La Crosse Loggers game day is August 5^.

# Lansing Fish Days will be August 10 - 12.

# Father wants to stress summer hospitality by greeters getting to church earlier to

          greet church members & guests.

Rosary Society                                       Donna Saddler

+ Reviewed quarterly report.

+ Summerfest is scheduled for Sunday, July 15.

+ Rummage sale scheduled for October 12 & 13.

Old/Unfinished Business

No report

New Business

Council Elections held on weekend of May 19 and 20; Voting for 2 members for 3-year

              terms and one member for a 1-year term to finish out a position of a member

              who resigned.

Next Meeting                                              Monday, June 25 at 7pm.

Meeting adjourned at 7:55pm.

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

March 3, 2018

Meeting opened with a prayer

Tom Diggins called the meeting to order at 4:58 pm

Roll Call

Present:  Tom Diggins, Steve Manning, Mike Quillin, Pat Cota, Charlie Berns Jr., Father Moser, and Peggy Berns (secretary & treasurer)

Excused: Julie Fossum and Donna Saddler (ex officio)

Guests:  None

Minutes

Minutes for the previous meeting reviewed.  Motion to accept minutes by Pat, second by Charlie, motion passed

Reports

1. Building & Grounds                                      Pat Cota/Tom Diggins

• Entrance ramp to be completed in the Spring
• Tom will contact Stevenson Tree Repair on how the trees are looking after the treatment last year.
• Tom has agreed to check the church once a week that the down spouts are on
• Pat got a quote from Decorah Mobile Glass to rekey six locks for $350.00. He will check on doing the same for faith formation door.  Ask about numbering the keys and putting do not replicate on them.  Peggy will create a spreadsheet to document who has keys.
• Pat will talk to Dave Cota about replacing security lights in basement.
• Tom will contact Bernie Gruman to sketch basement for evacuation plans
• If and when a AED is obtained it has been decided to put it in the office
• Lawn mowing – Pat will talk to Tom Ede and schedule maintenance with Jim Bollman
• Pat will check with the city on sweeping the parking lot & cement pad in front of church and will check w/Brigid to see if faith formation will be raking the pine cones

1. Faith Formation Commission Father Moser/Sheila Diggins

• Confessions March 14^th
• 1^st Communion will be April 1^st – none in St. Ann – St. Joseph
• Last faith formation class will be mid-May
• Member nominations in April; election in May – 1 member going off this year
• Graduation Mass is May 12th

1. Finance                                                           Steve Manning/Peggy Berns

• Report review by committee. Motion to accept by Pat; seconded by Mike

1. Liturgy Pat Cota

• Sacred Triduum schedule for Harpers: Good Friday mass March 31^st at 3 p.m. and Easter mass April 1^st at 7 a.m.
• Mass time April 1^st thru October 28^th will be 4 p.m.

1. Parish Life Julie Fossum

• No Report

1. Social Justice Tom Diggins

• No Report, Next meeting Thursday, March 15^th at 3 p.m.

1. Stewardship Charlie Berns Jr.

• Discussing plans to have motivational speaker come Monday, September 10th

1. Pastoral Father Moser

• Joint Pastoral Council meeting at Wexford held Monday, February 26^th
• Thank you from San Juan was read

1. Rosary Society                                               Donna Saddler

• No Report

Old/Unfinished Business

• No report

New Business

• No report

Next Meeting

• Monday, May 7^th at 7 p.m.

Meeting adjourned at 5:41 p.m.

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

January 6, 2018

Meeting opened with a prayer

Tom Diggins called the meeting to order at 4:57 pm

Roll Call

Present:  Tom Diggins, Steve Manning, Julie Fossum, Pat Cota, Charlie Berns Jr., Donna Saddler (ex officio), Father Moser, and Peggy Berns (secretary & treasurer)

Excused:  Mike Quillin

Guests:  None

Minutes

Minutes for the previous meeting reviewed.  Motion to accept minutes by Julie, second by Charlie, motion passed

Reports

1. Building & Grounds                                      Pat Cota/Tom Diggins

• Catholic Mutual Group Self Inspection Report reviewed; Julie will check on a grant to get a defibulator, discussed getting doors rekeyed to have an idea who has keys to the church; need to build up bottom of stars.
• Pat Cota sealed areas with flex seal. Will look at areas in spring.
• Stevenson Tree Care completed initial treatment. Will look at them in the spring.
• Dave will continue to take care of the snow. Brigid will buy ice melt.

1. Faith Formation Commission Father Moser/Sheila Diggins

• No Report; Next joint meeting on 1-9-18 in Lansing

1. Finance                                                           Steve Manning/Peggy Berns

• Report review by committee. Motion to accept by Pat; seconded by Julie

1. Liturgy Pat Cota

• No report; Next meeting Thursday, January 11^th.

1. Parish Life Julie Fossum

• No Report

1. Rosary Society
   • Quarterly report reviewed
   • Summerfest will be July 15^th
   • Rummage sale scheduled for October 13th
2. Social Justice Tom Diggins

• No Report

1. Stewardship Charlie Berns Jr.

• Working on inserts for bulletin and are looking on-line for ideas.
• Looking for greeters, lectures, etc.
• Discussing plans to have motivational speaker come in Fall of 2018

1. Pastoral Father Moser

• 1^st Reconciliation on 1-10-18 at St. Ann – St. Joseph
• Joint Pastoral Council meeting at Wexford on Monday, February 26^th
• Handed out 9 Words for Growing in Our Faith
• Father will be on vacation February 14^th – 25^th
• Ash Wednesday mass at St. Ann – St. Joseph February 14^th
• Msgr Cletus Hawes will celebrate his 65^th Jubilee in July at Wexford
• Father Grady will celebrate his 50^th Jubilee at St. Pius September 23^rd
• On-line donations are processed through Immaculate Conception Lansing’s account and distributed to each individual parish on a monthly basis.

Old/Unfinished Business

• No report

New Business

• No report

Next Meeting

• Saturday, March 3^rd after 4pm mass

Meeting adjourned at 5:35 p.m.

Peggy Berns, Secretary

St. Ann – St. Joseph Church

Pastoral Council Meeting Minutes

October 15, 2016

Father Moser opened with a prayer

Pat Cota called the meeting to order at 5:10 pm

Roll Call

Present:  Pat Cota